The coronavirus outbreak has generated questions and concerns related to the safety of attending upcoming VAA hosted events. VAA shares those concerns and wants to assure you that your health and welfare is our primary focus. We are in the process of adjusting meetings and events due to the COVID-19 Virus. On March 12, the Governor of Virginia enacted a State of Emergency for the Commonwealth. The declaration outlined steps the state government was taking to help contain the Virus. One of those steps was to ban all work-related travel for state employees for the next 30 days.
Additionally, the Governor canceled all state-sponsored conferences. With this in mind, along with the CDC’s recommendation for social distancing, VAA has made the following decisions:
- The 2020 Virginia Pavement Research and Innovation Symposium (VPRIS) scheduled for March 25–26 in Fredericksburg has been canceled. We will be refunding those companies registered for VPRIS—exhibitor and attendee. Please be patient as we work to refund your monies.
- The 2020 VAA Annual Meeting scheduled for April 22–24 at the Kingsmill Resort in Williamsburg has been rescheduled for June 17–19, 2020. The new dates may require an adjustment to the planned functions. As we confirm the details, we will provide them to you.
All hotel rooms and meeting registrations will seamlessly move to the new dates. We hope that everyone will be able to join us as planned. If not, please let us know.
- The 2020 Board of Directors Strategic Retreat from June 3–5 is unchanged. Given the small number of people and the small size of the retreat location, we are not anticipating having to adjust this event.
Along with the above functions, we are working with Germanna Community College on the VECAT Classes. Fortunately, most “live” classes have concluded, and all VECAT classes can be taken online. For now, students must go to a proctored location to take the exam. As the situation with the community colleges evolves, other testing options may be provided. Likewise, we may need to make adjustments to any lab proficiency exams
Finally, we have numerous small meetings planned with VDOT. To date, none of those meetings have been canceled. If they are postponed, canceled, or moved to a virtual environment, we will let you know.
VAA recognizes this is uncharted territory. While we have had to make decisions regarding weather events, dealing with a viral pandemic is new. You are making decisions for your company and employees; VAA wants to make sure you knew we are striving to do the same.
Please let us know if you have any questions or concerns. As we learn more, we will pass this information along to you.
Stay safe, and we pray for everyone’s health!