E-ticketing allowance extended to March 31

On December 29, VDOT State Materials Engineer Andy Babish sent notice of continuing guidance regarding the temporary elimination of paper weigh tickets and shipping forms. Originally issued in March 2019, Babish’s recent directive has extended the allowance until March 31, 2021. Below is the text from his email to industry and others.

“In early April of this year, my office issued guidance regarding temporary elimination of paper weigh tickets and concrete shipping ticket forms (TL 28), as well as recommended safe sampling protocol when VDOT employees are sampling from production facilities. This previously issued guidance was extended and is set to expire on December 31, 2020. VDOT’s current mitigation efforts and operational status have not changed since April, and these temporary measures are still in effect to help prevent the spread of the virus.

Based on the on-going COVID 19 pandemic situation, the guidance that was issued referenced above should continue to be followed through March 31, 2021.

As a reminder, this temporary guidance is intended to be a mitigation measure against the spread of the COVID-19 virus by eliminating hand to hand transfer of paper shipping tickets that accompany material delivery. The information required to be conveyed by shipping tickets is still required per the specifications; such as mix type, project identifiers, weights, etc., and should be conveyed at time of delivery electronically as best as practical.

We will continue to monitor the situation over the winter months, and revise procedures as the situation dictates. Your attention to this matter is greatly appreciated.” As a reminder to contractors, VDOT paving schedules and many construction contracts have the special provision for Electronic Ticketing. This special provision outlines the requirements for e-ticketing. If you have any questions regarding this provision, contact David Lee for assistance.